Creating a Standard Poker Run Event

Setting up a poker run event in the Aces Poker Run app is quick and guided through our event creation wizard. Follow these steps to launch your event and prepare it for registration.

📍 Where to Start

Navigation: Manage Events → Tap the blue “+” icon in the top right.

This opens the event creation wizard.

📝 Step 1: Choose Event Format

Select your event type:

Traditional Poker Run (Available Now) – Classic poker run with custom stops and routes.
Aces Golf Run Event – Golf course–based event with hole-by-hole card distribution.
Aces Connect Event – Golf course–based event with hole-by-hole card distribution.

Tip: The Golf Event format is in development. Choose Traditional Poker Run for all current events.

Tap Next to continue.

📝 Step 2: Event Info

Enter the basic details for your event. Required fields are marked with a red asterisk (*).

Field	Description
Event Name*	Give your event a descriptive title (e.g., Lakeview Charity Run 2025).
Event Type*	Select from available categories (Boat, Motorcycle, ATV, etc.).
Description*	Briefly describe the event’s purpose, cause, prizes, or special notes (max 500 characters).
Registration Start Date*	Date when participants can begin registering.
Event Date*	Date your event will take place.
Event Begin Time*	Start time for your event.
Event End Time	Optional; leave blank if not needed.

Optional Toggles:

Multi-Day Event – Enables different start/end dates.
Require Code to Register – Restricts sign-up to those with a code.
Exclude from Search – Keeps your event hidden from public search.

Other Options:

Upload a custom event logo.
Use Show more options to configure advanced preferences.

Tap Next when finished.

🛠️ Step 3: Card Setup & Stop Rules

Total Cards per Hand

Choose the number of cards participants will receive in each hand: 5 to 10 cards.

Important: If you set 10 cards per hand, you will not be able to offer the “Extra Card” purchase option later (we max out at 10).
If you want to allow Extra Cards, choose 9 or fewer cards per hand here.

Card Ranking

All hands are ranked based on the best five-card poker hand regardless of total cards chosen.

Card Distribution Options

QR Code Scan (Most Common) – Participants scan a QR code at each stop to receive their card.
Timed Release – Cards are automatically dealt at set times.
GPS Release – Cards are dealt when the participant arrives at the stop location.

Stop Visit Order

Ordered Stops with Catchup Cards (Default) – Skipped stop cards are given at the next stop.
Ordered Only – Stops must be visited in exact order.
Pick Your Own Route – Stops can be visited in any order.

Tap Next to proceed.

📍 Step 4: Create Your First Stop

Enter the details for your first event stop:

Field	Description
Stop Location*	Search for and select a venue or address.
Label*	Auto-fills from location; can be edited.
Begin/End Times	Optional; limits when stop is active.
Cards Dealt at This Stop*	Number of cards given here.
Additional Info	Optional notes (e.g., parking details).

Tap Next when done.

💰 Step 6: Select Your Sales Method

Choose how you want to collect registrations and payments for your golf event.

You will see three options:

🟢 Option 1: In-App Sales (Recommended)

Participants purchase hands directly in the app.
Registration and payments are processed securely through Stripe, and funds are deposited directly into your connected bank account.

How to set up:

Select In-App Sales (Recommended).
Enter your Fee per Hand.
Tap Next.

That’s it! The system will handle registration, payment processing, and reporting automatically.

✔ Best for most events
✔ Fully automated
✔ Seamless registration experience

🔵 Option 2: In-Person Sales

Choose this option if you are collecting money outside of the app (cash, checks, external ticketing platform, etc.).

Participants will not be charged online. The app will still manage hands and leaderboards.

How to set up:

Select In-Person Sales.
Enter Registration Instructions explaining how participants should register.
Example:
- “Register at the check-in table.”
- “Pay at the clubhouse before tee time.”
Enter your Fee per Hand (for informational purposes only).
Tap Next.

💡 Note: The fee entered here is displayed to participants but will NOT be processed through the app.

✔ Ideal for charity events collecting cash
✔ Works with outside payment systems
✔ Still uses QR code card dealing and leaderboard

🟣 Option 3: Test/Small Event (Up to 10 Participants)

Create a free event for testing or small private gatherings.

How to set up:

Select Test/Small Event (Up to 10 Participants).
Tap Next.

There are:

❌ No fees to configure
❌ No payment processing
✅ Up to 10 participants allowed

✔ Great for demos
✔ Perfect for small family or friends events
✔ No Stripe setup required

Once your sales method is selected, continue through setup and proceed to the card dealing method.

✅ Final Step: Review & Publish

You’ll see a confirmation that your event has been created. From here you can:

Add additional stops.
Create trackers, waivers, and event managers.
Connect your Stripe account for payouts.

Tap Publish Event to make your event live, or Skip for now to finish setup later.

📍 What’s Next?

Your event will appear under Manage Events. You can return any time to:

Update event details
Add or edit stops
Manage items, trackers, and more

❓ Need Help?

If you have questions or need assistance with advanced setup, visit 👉 help.acespokerrun.com or contact our support team.