Setting up a poker run event in the Aces Poker Run app is simple with our step-by-step event creation wizard. Follow this guide to launch your event and prepare it for registration.
📍 Where to Start
Manage Events > Tap the blue “+” icon to Create a New Event
(This icon appears in the top right of the Manage Events screen)
📝 Step 1: Event Info
Start by providing your basic event details.
You’ll be prompted to complete the following required fields:
Field | Description |
Event Name | Give your event a descriptive name (e.g., Lakeview Charity Run 2025) |
Event Type | Select your category: Boat, Motorcycle, ATV, etc. |
Description | Provide a brief overview: cause, prizes, or any special notes |
Event Date | Date your event takes place |
Registration Start Date | When participants can start signing up |
Optional Fields | Multi-day toggle, search visibility, registration code, max number of hands |
You can also:
Upload a custom event logo
Expand “Show more options” to configure advanced preferences
Once complete, tap Next to continue.
🛠️ Step 2: Card Setup & Stop Rules
Decide how participants will receive their cards and how they’ll navigate your event.
Setting | Description |
Card Distribution | Choose between: |
🔲 QR Code Scan – Participants scan a QR at each stop |
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⏱ Timed Release – Cards are automatically dealt at set times |
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📍 GPS Release – Cards are dealt when participants physically arrive at a stop |
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Stop Order |
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🧭 Ordered Stops with Catchup Cards (Default) – Skipped stops are dealt at the next one |
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📍 Ordered Only – Stops must be visited in order |
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🗺 Pick Your Own Route – Stops can be visited in any order |
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Click Next to proceed to your first stop setup.
📍 Step 3: Create Your First Stop
Now define where the event starts.
Fill out the stop details:
Stop Location: Type and select from Google Maps
Label: Auto-fills based on location (can be customized)
Arrival/Departure Time: Controls when the stop is open
Cards Dealt at This Stop: Set how many cards are distributed here
Additional Info: Optional field for specific instructions (e.g., parking details)
Click Next once the stop is complete.
📝 You can add more stops later after the wizard is complete.
💵 Step 4: Set Your Pricing
Set fees and extras available to participants:
Field | Description |
Fees per Hand | Base price per registration/hand |
Collect Fees in App | Enable to sell through the app using Stripe |
Service Fee Included | Toggle to include or pass on Stripe fees |
Offer Extra Cards | Toggle to allow optional add-on cards for strategy or fundraising |
Click Next when ready.
✅ Final Step: Review & Publish
You’ll see a success screen confirming that your event has been created!
From here you can:
Add additional stops
Configure trackers, waivers, event managers
Connect your Stripe account for payouts
Tap Publish Event to make your event visible and allow participant registration
Or choose Skip for now to continue setup later
📍 What’s Next?
Your event will now appear under Manage Events.
From here, you can continue setup with tools like:
❓ Need Help?
If you have any questions or want assistance with advanced settings:
Reach out to us anytime at 👉 help.acespokerrun.com