📋 Manage Events Overview
The Manage Events screen is your event command center.
From here, you can:
Create new events
Edit event details
Configure sales settings
Manage hands and participants
Check in Will Call participants
Monitor reports and transactions
Close or reopen registration
Close and finalize your event
Whether your event is still in draft mode or already published, everything is controlled from this screen.
📍 Where to Find It
Tap the Manage Events icon in the bottom navigation bar.
Your events are divided into:
Current – Active and upcoming events
Past – Completed events
Use the search bar at the top to quickly locate an event by name.
➕ Creating a New Event
Tap the blue ( + ) icon in the upper-right corner.
You’ll be guided through setup, including:
Event Info
Stops or Course Selection (depending on event type)
Card Rules
Sales Method Selection (In-App, In-Person, Test/Small)
Sales & Event Items
Managers
Trackers (if applicable)
Waivers (if enabled)
Payout Setup (Stripe, if using In-App sales)
⚙️ Managing Existing Events
Each event card displays:
📅 Event name and date
🎴 Hands sold / participant limits
🔄 Status: Draft, Published, In Progress, Completed
⚠️ Setup warnings if required steps are incomplete
Tap an event to open the Event Management Screen, where you can access:
✏️ Edit Event Details
Update:
Event description
Dates and times
Visibility (Public / Private)
Registration password
Event image
💰 Sales & Event Items
Configure:
Sales method (In-App, In-Person, Test/Small)
Hand pricing
Extra cards
Stripe fee absorption
Will Call availability
Participant hand limits
Event-wide hand limits
Options available depend on your selected sales method.
🃏 Manage Hands
From here, you can:
Create hands manually
Assign or share hands
Adjust hands if needed
Manage in-person sales
Review hand activity
Admins and Assistants can access this (based on role permissions).
🎟 Participants & Will Call
View:
Registered participants
Will Call registrations
Check-in status
Pending transfers
Assistants can scan Will Call QR codes and check participants in.
📡 Trackers
For tracker-enabled events:
Scan and assign trackers
Verify check-in requirements
Monitor compliance
Assistants can scan trackers at stops.
📊 Reports
Access detailed reporting including:
Transaction reports
Participant lists
Sales summaries
Hand distribution
Refunds are processed from the Transaction Report section.
👥 Event Managers
Invite Admins or Assistants to help run your event.
Assistants: Check in Will Call, scan trackers, manage hands
Admins: Full event editing access (except payout setup)
Organizer only: Can configure Stripe payout accounts
💳 Payout & Payment Methods
If using In-App sales:
Connect Stripe for payouts
Add or update your licensing payment method
Review payout status
Only the original event organizer can edit payout configuration.
🔁 Registration Controls
Under More Event Options, you can:
Close Registration
Reopen Registration
Closing registration:
Stops new paid registrations
Stops new Will Call reservations
Keeps current participants active
🔒 Close Event
When your event ends, use:
More Event Options → Close Event
Closing the event:
Stops all card dealing
Freezes leaderboard
Prevents new registrations
Initiates Stripe payout process (if applicable)
Allows optional “Deal Remaining Cards”
This action finalizes the event.
📤 Quick Actions (Three-Dot Menu ⋯)
From the event list view, you can quickly:
Option | Description |
Share Event | Send invite via device share options |
Copy Event Link | Copy direct registration link |
View Leaderboard | Monitor rankings |
View Participants | See registrants |
Reports | Access transaction & event data |
🧠 Tips
Events marked “Setup Incomplete” require action before publishing
Use In-App Sales with Will Call for maximum flexibility
Assign Assistants for Will Call check-in and tracker scanning
Close registration before event day to finalize logistics
Close the event promptly after completion to trigger payout
❓ Need Help?
Questions about creating or managing your event?
We’re here to help:
👉 help.acespokerrun.com