🧪 What Is a Test / Small Free Event?
A Test / Small Event is a free version of an Aces Poker Run event designed to let organizers:
✅ Test and evaluate the app
✅ Practice event setup and card dealing
✅ Experience registration and gameplay
✅ Run a small friends-and-family poker run
This version does not require:
A Stripe account
A payout account
A payment method for licensing fees
It allows you to explore the platform risk-free before hosting a full-scale event.
🎯 Why We Offer It
We know that trying new technology can feel like a big step — especially for fundraisers and volunteer-led events.
The Test / Small Event gives you a hands-on way to:
See how registration works
Test QR or GPS card dealing
Experience real-time scoring
Explore event management tools
Understand the participant experience
It’s the best way to get comfortable with the platform before launching a paid event.
⚙️ What’s Included
The Test / Small Event is fully functional with core features enabled:
Online registration
Real-time leaderboard
QR code or GPS card dealing (based on event type)
Event management tools
Participant tracking
Reports and transactions (no real payments)
You get the full event experience — just with usage limits.
🚫 Limitations
To keep this version free, there are a few restrictions:
Limitation | Details |
👥 Participants | Maximum 10 participants |
🃏 Hands | 1 hand per participant (10 hands total) |
🔄 Hand Transfers | Participants cannot share or transfer hands |
💰 Event Item Settings | Sales & Event Item settings cannot be modified |
🏷 Will Call | Not available |
💳 Payments | No Stripe setup required, no online payments |
💲 Licensing Fees | No Aces licensing fees |
Because this is a free version, advanced sales configuration options are disabled.
📱 Registration
Even though this is a free event:
Participants still register through the app
They must download the app
They create or log into their account
They are assigned one hand automatically
This gives you a realistic preview of how your full event will operate.
🔐 Important Recommendation
We strongly recommend setting your Test / Small Event to:
✅ Private
✅ Password Protected
This prevents accidental registrations from people browsing public events.
To do this:
Manage Events → Select Event → Edit Event Details → Set Event to Private → Add Registration Password
👨👩👧👦 Can I Use This for a Real Event?
Yes — many organizers use this format for:
Small community events
Family poker runs
Practice runs before a fundraiser
Demo events for sponsors
Just remember the 10 participant / 10 hand limit cannot be increased.
If you expect more than 10 participants, you’ll need to create a standard In-App or In-Person event.
🔄 Upgrading Later
If you decide to move forward with a full event:
Create a new event
Choose In-App Sales or In-Person Sales
Configure your payment and payout methods
Set your event pricing and options
The Test / Small Event cannot be converted into a paid event.
🔄 Moving to a Full Event
A Test / Small Event cannot be converted into a paid or full-capacity event.
If you need:
More than 10 participants
Multiple hands per participant
Will Call functionality
Full Sales & Event Item settings
Online payments with Stripe
You will need to create a new event and select either:
In-App Sales, or
In-Person Sales
Your Test / Small Event is purely for evaluation or small free events and cannot be upgraded.
❓ Need Help?
Have questions about using a Test / Small Event or transitioning to a full event?
We’re happy to help.
👉 Visit help.acespokerrun.com
Or tap the Help icon inside the app.