Trackers in Aces Poker Run allow you to monitor participant activity and check-in behavior throughout your event.
Whether you're distributing t-shirts, wristbands, or simply tracking who's completed a task, a Tracker is a flexible tool to help you stay organized.
📍 Where to Find It
You can access Trackers for an event by going to:
Manage Events > Select Event > Edit Trackers
🧭 What is a Tracker?
A tracker can represent any checkpoint, action, or item you want to track.
Examples:
✅ Checking in at the registration table
👕 Handing out t-shirts
📝 Collecting paper waivers
🧾 Issuing wristbands or ID bracelets
🍔 Redeeming a meal voucher
You'll be able to see when participants have scanned in, and use that data to manage flow and accountability.
➕ How to Add a Tracker
Click "Add New Tracker"
Enter a Tracker Name
(e.g., "T-shirt Pickup", "Waiver Station", "Wristband Scan")(Optional) Toggle ON "Require tracker to be scanned for card distribution"
If enabled, the participant must be scanned at this tracker before receiving their card at the selected stop.
Select the Stop this tracker is associated with (if applicable)
Click Save
🎯 What the "Require Tracker to Be Scanned" Option Does
If this toggle is turned ON:
A participant must check in using this tracker before they are eligible to receive a card at the assigned stop.
This is ideal for:
Confirming participant ID before card distribution
Enforcing pre-card requirements like signing waivers or verifying credentials
If the toggle is OFF:
The tracker is informational only — it won't affect card distribution but can still be scanned and tracked.
👥 Who Can Scan Trackers?
Both event organizers and anyone you designate as an event manager or event assistant can scan trackers during the event.
This is a great way to delegate responsibilities like:
T-shirt handouts
Waiver confirmation
Entry checkpoint validation
📘 Learn more about assigning event managers in our
Create and Manage Event Managers guide.
💡 Tips for Using Trackers
Use short, clear names for each tracker
You can add multiple trackers across different stops
Make sure your team knows how to scan participants using the Aces Organizer view
Trackers are great for building accountability and structure into your event flow
🔎 Managing Trackers
Once created, your trackers will appear on the Manage Trackers screen where you can:
View all created trackers
Edit or delete them
Add additional trackers anytime before or during the event
📊 Tracker Report
The Tracker Report screen gives you a real-time view of how each tracker is performing during your event — showing scan counts and the list of participants checked in at each tracker.
📍 Where to Find It
Manage Events → Select Event → Tracker Report
🧾 What You'll See
For each tracker, the report shows:
Column | Description |
Tracker Name | The name you gave the tracker during setup |
Scan Count | Total number of participants scanned at this tracker |
Participant List | The names of participants who have checked in at this tracker |
The report updates in real time as scans are recorded, so you can monitor tracker activity live on event day.
💡 When to Use the Tracker Report
Check periodically on event day to see which participants have been processed at each station
If a tracker is required for card distribution, use this report to identify participants who haven't been scanned yet — they won't receive cards until they're checked in
Use it to confirm all participants have passed through required checkpoints before closing the event
❓ Need Help?
Have questions about using trackers or how they work with card rules?
Reach out any time at 👉 help.acespokerrun.com