📅 Step 1: Go to Manage Events
From the Home screen, tap the Manage Events button (located in the bottom navigation bar).
Tap the blue "+" icon in the upper-right corner to create a new event.
🏏 Step 2: Choose Event Type
When prompted, select "Golf Event" as your event type.
This will tailor the setup to the golf format and present relevant options.
📖 Step 3: Enter Basic Event Details
Fill out the required information:
Field | Description |
Event Name | A short, descriptive name (e.g., Charity Golf Poker Run 2025) |
Start & End Date/Time | Define when the event will begin and end (typically one day) |
Event Description | Include game format, fundraiser details, or sponsor info |
Event Image (optional) | Helps brand your event with a custom logo or banner |
🚩 Step 4: Select Your Golf Club
Type the name of your golf course in the search box.
Choose the correct golf club from the list.
Then select the specific course (if multiple are available).
⛳️ Step 5: Choose Format (9 or 18 Holes)
Select whether this is a 9-hole or 18-hole event.
This determines how many stops (holes) players will pass through to build their poker hand.
9-Hole Event is a 9 card event with the option to add the extra card feature.
18-Hole Event is a 10 card format (5 on the front, 5 on the back). There is no extra card option for this event type as there is a 10 card limit total per hand.
💰 Step 6: Set Pricing & Fees
Configure the hand pricing:
Price Per Hand: Set the cost participants will pay to register.
Stripe Fees Option:
If toggled ON (default): Participants pay the Stripe processing fee in addition to the hand price.
If toggled OFF: Your organization absorbs the Stripe fee from the collected proceeds.
🔹 Step 7: Select Card Dealing Method
Currently, QR Code Scanning is the only supported method for golf events.
Each hole will have a printed QR code that participants scan to receive their card.
QR Code signs should be placed at each designated tee box so participants can scan and collect their card for that hole. If they miss a hole, the next time they scan it will catch them up.
(Coming Soon: GPS-based card dealing that will automatically detect which hole you’re on.)
🗒️ Step 8: Publish or Skip
You can:
Tap Publish to immediately make your event live and available for registration
Or tap Skip to return to the Event Management screen to review or edit settings before going live
🔄 Make Changes Later
From Manage Events, select your golf event at any time to:
Edit event details
Add sponsors or prizes
View registrations and more
✅ Tips for Success
📊 Add a leaderboard screen at the clubhouse to build excitement
🎁 Consider offering extra cards as a paid add-on for fundraising
🏢 Customize your event image and description to attract more players
Questions? Visit 👉 help.acespokerrun.com or contact our support team through the help icon in the app.